Upon job completion or evacuation, the word "CANCELLED" shall be written across the permit, noting date and time. (Cancellation reason to be listed only if a dangerous incident, injury, or hazard occurred.) Copies of all signed confined space permits, and all related documentation will be retained by Corsafety.ca for a minimum of one year if no incidents or unplanned events occurred and for a minimum of two years if any incidents or unplanned events occurred.
- Corsafety.ca shall retain every assessment, plan, co-ordination document, record of training, entry permit, record of an inspection and record of a test for two years. This exceeds some local regulatory requirements such as retaining documents for the longer of one year after the document is created or the period that is necessary to ensure that at least the two most-recent records of each kind that relate to a particular confined space are retained or less than one year if no incident or unplanned event occurred during the entry or two years if an incident or unplanned event occurred during the entry. By retaining all confined spaces related documents for two years in all Corsafety.ca locations we meet or exceed the various local requirements.
- Documents will be maintained in files at the local office by the supervisor, and at a minimum, reviewed annually to determine if any changes in the written program or procedures would be required if injuries, near-misses, personnel complaints, or entry problems occur.
